Top Tips for Big Trips – How to Travel With a Large Group

group travel

While I may be a fan of solo globetrotting, I’ve always loved the idea of planning a huge group holiday. Getting all of my friends together and escaping for a long weekend of day trips and catch ups. What could be better? However, organising a trip with a large group of people can be awkward. Here are my top tips for big trips!

A Group Leader

Before anything is planned, make sure you dedicate a group leader for your trip. Seriously, while you may think this could cause drama (after all, everyone wants to be in charge), it will actually be easier in the long run. The leader will be the person in control of booking everything and collecting all the money. Make sure that the person you go for is super organised and isn’t going to lose all the paperwork – or accidentally spend all the money!

Group Planning

It’s a good idea to set an evening aside for a bit of holiday planning, with you all together. Trying to plan a group trip on Whatsapp is going to be a nightmare! Plus, it’s a good chance for you all to catch up and get excited about your upcoming holiday. Everyone can bring their own ideas to the table, which should prevent the ‘leader drama’ I mentioned earlier too.

Finding Accommodation

Trying to find any kind of accommodation that fits in a big group can be a bit of a nightmare. Self-catering is going to be your best option, as it means you can all stay together – and potentially save some pennies too. Sites such as Group Accommodation have been designed specifically for larger groups, so you don’t have to filter through tiny two-bed apartments before you find something big enough for you all. Self-catering also means you can stock up on all the food and drink you like, without it costing a small fortune!

Ask for Discounts

When you’re booking tickets for anything – from day trips to train and plane tickets – see if they offer a group discount. It’s very much one of those, “If you don’t ask, you don’t get” moments. Plenty of places will offer a group discount if you have a certain amount of people, so make sure you ask. This is another job for your, hopefully, very organised group leader.

Make a Folder

This is a job for the leader, essentially, but everyone could also make their own. In fact, if there is a large group of you, it’s always a good idea to have more than one. Print off all of your confirmations, holiday insurance, copies of passports – and put them in a pretty folder. You can also turn this into some kind of scrapbook for all your photos and memories, once you get back.


Travelling with a large group doesn’t need to be stressful, as long as you’re ready to get organised! It’s the perfect way to catch up with old friends and explore a bit more of the world. If you’ve followed my top tips, you’re bound to have the best of times.

Disclosure: This is a collab post!

Image source



  1. August 14, 2016 / 10:27 pm

    Yes to having a leader! It’s really needed! x

    • August 17, 2016 / 12:38 pm

      Tell me about it.

  2. August 14, 2016 / 3:21 pm

    I love travelling in groups, the discount idea is so good, you never know they might actually agree. x

    • August 17, 2016 / 12:38 pm

      You never know indeed, until you ask

  3. Melanie Edjourian
    August 12, 2016 / 10:45 am

    I must admit travelling with a large group can be hard. Sometimes there are 9 of us going abroad together and we all want to do different things so we generally mix things up and do some things together and others separate 😉

    • August 12, 2016 / 8:04 pm

      I think that’s the only way it can be done. Being restrictive with a large group can be both good and bad idea at the same time.

  4. August 11, 2016 / 4:15 pm

    The largest group I have ever traveled with was five of us and it was my parents and my two sisters and me lol… we had an ok time. I would love to travel with a group of friends but we can never agree on a time and date everyone is so busy 🙁

    • August 11, 2016 / 5:44 pm

      I know the feeling, to make matters worse for me we are mostly in different countries and time zones so it’s hard

  5. Charlotte
    August 11, 2016 / 3:38 pm

    Definitely worth asking for discounts when you’re travelling in a party. Great post! x

    • August 11, 2016 / 5:43 pm

      So true and thanks

  6. Laura
    August 11, 2016 / 3:05 pm

    Great idea on asking for discounts. If you’re going to be putting a lot of business someones way, they could always give you a little deal! xxx

    • August 11, 2016 / 5:43 pm

      I know right.

  7. Harriet @ Toby&Roo
    August 11, 2016 / 1:15 pm

    I’m a big believer in “if you don’t ask, you don’t get” too!

    • August 11, 2016 / 5:42 pm

      So true

  8. Little Steps
    August 11, 2016 / 12:30 pm

    Great tips, even though I’m not a fan of group travel. I do like to go on my own and do my own thing 🙂

    • August 11, 2016 / 5:41 pm

      I am more of a solo traveler than group traveler kind of person.

  9. Whitney | Afro Mermaid
    August 11, 2016 / 11:26 am

    Needed these tips as I always end up being group leader woe is me haha x

    • August 11, 2016 / 12:23 pm

      Hahaha, glad we shared them on point

  10. Hannah Heartss ❄️⛄️
    August 11, 2016 / 11:11 am

    So many great tips – the idea of a folder is brill to keep organised x

    • August 11, 2016 / 12:23 pm

      Absolutely, organisation is the key with all travel plans

  11. Beautyqueenuk
    August 11, 2016 / 10:21 am

    There are some great tips here, I like the idea of using a folder too x

    • August 11, 2016 / 12:22 pm

      Thanks Rachel

  12. Jenni Grainger
    August 11, 2016 / 7:19 am

    Great tips, I used to love organising a group holiday with my friends and that was somehow easier to organise than one with a toddler haha x

    • August 11, 2016 / 8:34 am

      Hahaha I think with adults we can suss out what we want with a toddler you go with the flow

  13. August 10, 2016 / 10:39 pm

    As a traveler as well, I can absolutely agree with the tips that you mentioned here! Great job on compiling this 😀 For sure, this would help anyone in planning a group trip!

    • August 11, 2016 / 7:00 am

      Thanks Aileen

  14. Jennifer Borget
    August 10, 2016 / 10:32 pm

    I love these tips! Especially the ‘Make a folder’ one, I’d never thought of doing that, but I bet it’d save me a lot of time and stress!

    • August 11, 2016 / 7:00 am

      I bet it would be very helpful indeed having everything in one place

  15. Kristy
    August 10, 2016 / 9:47 pm

    I love intimate family trips with just me and my crew, but there is also so much fun to be had when we get away with bigger groups of friends or family. All of the details can definitely get stressful, but the memories of the trip far outweigh that stress! Great tips!

    • August 11, 2016 / 7:00 am

      That is so true, it’s nice to go away just as a family but also nice with friends and extended family

  16. Laura Dove
    August 10, 2016 / 8:14 pm

    Fab tips. I’ve never been in charge of organising group travel but I have travelled as part of a large group. It was quite nice to have somebody else organise it all!

    • August 11, 2016 / 6:59 am

      It’s always nice to have someone else organise but only if you can rely on the organiser

  17. Melissa Dixon
    August 10, 2016 / 4:38 pm

    These tips sound like they would help me enjoy my time while away on a trip. A big part of not traveling for me is the anxiety that comes with lack of preparing. I think this will help me out and I will bookmark this site for our next getaway.

    • August 11, 2016 / 6:58 am

      Preparing well in advance (if possible) and knowing what to expect definitely helps

  18. Kira L Curtis
    August 10, 2016 / 3:41 pm

    I tend to just travel with my boyfriend but it would really be lovely to have a big group of friends and all go somewhere together!

    • August 10, 2016 / 4:11 pm

      It would be nice definitely

  19. August 10, 2016 / 3:24 pm

    Traveling in a big group is always tricky! It’s hard to please everyone. My girlfriends and I go away every year and we always pick a place that has something for everyone.

    • August 10, 2016 / 4:12 pm

      It can certainly be tricky and yes you can never please everyone there is always something someone doesn’t like

  20. August 10, 2016 / 3:12 pm

    Great post with helpful tips. I always ask for a discount.

    • August 10, 2016 / 4:13 pm


  21. Tanya Brannan
    August 10, 2016 / 11:00 am

    The largest group I have travelled with is 10 and we had an amazing time in St Lucia – we had ideas of the things we wanted to do and stuck to it. We didn’t run into any problems but your tips would have helped even more x

    • August 10, 2016 / 4:13 pm

      Oh wow that sounds really love and glad all went ok

  22. Hungry_Healthy_Happy
    August 10, 2016 / 10:56 am

    Lots of great tips here. Although, I could never travel in a large group. I either go with my husband or by myself.

    • August 10, 2016 / 4:14 pm

      I am more of a solo traveler myself but I also enjoy traveling in large groups

  23. Bethany Naismith
    August 10, 2016 / 9:33 am

    These are such good tips! I’ve never travelled in a big group, always do it myself, but next year I’m planning so I’m definitely keeping all of this in mind!

    • August 10, 2016 / 4:14 pm

      Glad to hear it

  24. Kara
    August 10, 2016 / 7:37 am

    Hubby has been on a few stag weekends with his friends and its always a disaster as they all wander off unless someone is organising them

    • August 10, 2016 / 8:44 am

      Hahaha that’s usually the case with most stab and hen dos

  25. Clairejustineo
    August 10, 2016 / 7:16 am

    These are great tips, I have never travelled in a large group but with 4 children it feels like a lot 🙂 I will stumble for future reference 🙂

    • August 10, 2016 / 8:44 am

      Hahahha I bet it does I can only imagine

  26. August 10, 2016 / 6:43 am

    These are great tips! I’ve never really travelled in a large group before except for with my family.

    • August 10, 2016 / 8:43 am

      Thanks Jemma, traveling with family is always the best

  27. August 10, 2016 / 1:57 am

    I’m a corporate event planner and yep – discounts! You can save so much money with higher head counts. You can also get some great concessions written into contracts, too! I don’t always travel with large groups, but when I do negotiation is key!

    • August 10, 2016 / 5:57 am

      Thank for sharing that Heather, I hardly travel in large groups myself but when I do these tips are handy to remember

  28. August 9, 2016 / 11:22 pm

    I always find that I am the organiser when it comes to certain group travels, but I don’t like feeling like I’m taking over too much x

    • August 10, 2016 / 5:56 am

      I know the feeling but with most of my friends I need to take over completely otherwise nothing happens lol

  29. August 9, 2016 / 10:45 pm

    I haven’t taken a trip with a really large group in a while. These are great tips on how to make the most of the trip. I think being prepared with a folder with all the essentials is very smart. Gettign a discount on the fees is also a great idea.

    • August 10, 2016 / 5:56 am

      So true, I am always in search of the best deals and discounts wherever possible

  30. August 9, 2016 / 10:16 pm

    I think this is a good plan of action. It would be fun to plan something big with my sister and some friends.

    • August 10, 2016 / 5:55 am

      Absolutely and hope you do some day

  31. August 9, 2016 / 10:10 pm

    I love the idea of group travel, but it never seems to work out! Great tips there, need to see if the girls fancy a jaunt!

    • August 10, 2016 / 5:55 am

      Tell me about it, for me unless I do everything it usually falls to the waste side

  32. August 9, 2016 / 9:30 pm

    These are some great tips, a group leader is important!

    • August 10, 2016 / 5:54 am

      So true and thanks

  33. Stockpiling Moms
    August 9, 2016 / 9:12 pm

    I love all of these amazing tips for group travel! I plan several trips for my friends and this will come in handy. I love creating the folder idea the most! Thanks!

    • August 10, 2016 / 5:54 am

      The creating a folder seems to be a hit with a lot of us

  34. Newcastle Family Life
    August 9, 2016 / 9:02 pm

    I love the idea of travelling with a big group of friends, I wish that I had of travelled more before I had children xx

    • August 10, 2016 / 5:54 am

      I am doing that now, though more solo travels than group travels before I have kids

  35. August 9, 2016 / 9:01 pm

    I have traveled as a family before but many of my trips have been solo. Great tips to keep in mind x

    • August 10, 2016 / 5:53 am

      Same as me then, thanks Ana

  36. Angela Milnes
    August 9, 2016 / 7:41 pm

    good tips. We usually travel as a family but sometimes travel with youth and this would come in handy.

    • August 9, 2016 / 8:02 pm

      Thanks Angela

  37. stressymummy
    August 9, 2016 / 7:10 pm

    Great tips there and I am always happy to find an excuse to buy a pretty folder! I have lead school visits and as long as you are organised, it can be really rewarding

    • August 9, 2016 / 8:01 pm

      So true being organised saves a lot of trouble and stress

  38. Joanna
    August 9, 2016 / 3:35 pm

    Great tips I’ve never travelled with a large group of friends I mainly go to places with my husband and son. I like the idea of the folder and feel this would be a good idea to use on our family holiday.

    • August 9, 2016 / 6:48 pm

      I have done it a handful of times and only 1% was stressful because the majority I was the group leader.

  39. August 9, 2016 / 3:08 pm

    Fab tips – I always find travelling so stressful, so I love these ideas!

    • August 9, 2016 / 6:48 pm

      Thanks Jess

  40. Annie Brooks
    August 9, 2016 / 2:30 pm

    What a great post and very true! I am more of a solo traveller myself

    • August 9, 2016 / 6:48 pm

      You and me both, I usually avoid large group travels except family

  41. August 9, 2016 / 1:44 pm

    These are great tips. I don’t often travel in a large group, but i do camp with one. I can sure relate some of these tips to that. Like, putting a group leader in place. It seems there is always some kind of confusion. It would definitely help.

    • August 9, 2016 / 6:47 pm

      I always look at the people I am traveling with and if I am not confident in there skills I nominate myself as group leader and reduce the stress

  42. August 9, 2016 / 9:52 am

    I like the idea of making a folder (esp if it’s pretty). I LOVE organising group getaways but it can be stressful xx

    • August 9, 2016 / 6:46 pm

      I organise solo getaways and do a few group ones but swore never again lol

  43. Alexshebar
    August 9, 2016 / 8:37 am

    Traveling with large groups is one of the banes of my existence, so these are excellent tips. Thank you!

    • August 9, 2016 / 6:46 pm

      You’re most welcome, large group travels definitely test the best of us

  44. August 9, 2016 / 8:33 am

    I will bear these in mind when we are booking wedding accommodation etc for my son, thank you x

    • August 9, 2016 / 6:45 pm

      You’re welcome

  45. LaaLaa
    August 9, 2016 / 8:21 am

    Good ideas for group trips, someone really does need to be in charge otherwise everyone’s trying to do the one job and it’s too much. Organisation is always key!

    • August 9, 2016 / 6:45 pm

      So true, I always make sure I am either the group leader as I like being organised or know who is and has there lists together

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